7 Benefits of Managing Summer Camps With GoFan

Summer will be here before we know it, and many schools are planning their upcoming camps. Summer camps provide students with memorable experiences in sports, the arts, and more. They also help busy parents who need structured activities for their kids during the week.

Summer camps require significant planning and organization for registration, staffing, and payment processing. These processes are often managed manually with paperwork and cash or check payments, which can be time-consuming and inefficient for busy staff members and parents.

Many schools have realized the benefits of a digital approach to managing summer camps, including improved efficiency, secure payments, and streamlined communications.

7 Benefits of GoFan for School Summer Camps

GoFan partners with schools to save time and elevate the camp experience in these key ways: 

1. Convenient, Flexible Payment Method
   
   Without a digital platform, schools must often collect cash and checks as payments for camp registration. To facilitate these payments, school staff members typically make multiple trips to the bank for deposits, spend time counting cash, have exact change on hand, and write physical receipts.
   
   With a digital approach, schools can accept payments securely with credit and debit cards, Apple Pay, and Google Pay to save time and make camps more convenient for their communities. Registrants can submit their information online, pay securely, and receive a confirmation and receipt immediately. 
   
   
2. Automatic Camper Registration and Enrollment Details
   
   Managing registration digitally is much easier and more efficient for schools and their communities. Schools can keep track of registrants and manage their camp lists in real-time, making it easier to keep accurate records. When someone registers on GoFan, the school can easily collect information such as emergency contact, food preferences, permission slips, and apparel sizing. 
   
   
3. Automatic Reminders and Communications
   
   Communicating with registrants is necessary throughout the camp experience. Users enter contact information when they register for camps on GoFan and can opt in to receive communications. Registrants receive automated confirmations and reminders with important camp details. Schools can also easily send out emails to registrants with the details of the camp, such as the camp location, date, and time.
   
   
4. Simple Registration
   
   Online registration allows participants to register ahead of time and avoid long lines. Campers can register at their convenience, and school staff members can monitor registrations as needed.
   
   For in-person registrations, schools can use GoFan Box Office to accept digital payments with iOS devices and card readers. Busy parents and family members can swipe their card or tap their phone to pay without the hassle of cash, and schools can account for all transactions easily.
   
   
5. Reduced Printing Costs
   
   Traditionally, schools used paper to capture information like emergency contacts, shirt size, and dietary preferences. Along with being inefficient and prone to errors, paperwork can create significant printing costs. Online registration can ensure that all required information is input correctly, and schools can save valuable resources by using digital forms. 
   
   
6. Digital Promotional Capabilities
   
   People spend more time online than ever. If your camp is not getting promoted on your website and social media, then people may have a hard time finding out about it. The best way to promote your camp events is to share the information online. 
   
   GoFan offers simple social tools that allow you to share your camp event registration on social media and other online channels in seconds. Be sure to post your camp on GoFan and share on your social channels to get the most people to register.
   
   
7. Secure Payment Processing
   
   The GoFan purchasing process secures the information of registrants. With industry-leading privacy encryption in place, GoFan makes it easier to keep personal information secure. 
   
   GoFan operates with the most stringent level of certification available in the payments industry. GoFan and Stripe have been audited by an independent PCI Qualified Security Assessor and are both certified as PCI Level 1 Service Providers.
   
   

Next Steps

Camps can provide great experiences for your students and community, and they don’t need to take an unnecessary amount of time and energy to manage. Use GoFan to streamline registration, improve communication, manage payments securely, and more. 

For more information on how your school can optimize your camp experience, contact us today.